For small commercial property management firms
Run CAM reconciliations
without the spreadsheet.
Vespy handles the full recovery waterfall — exclusions, gross-up, base year, caps, and estimates paid — and keeps an auditable trace of every step. Plus lease abstracts, percentage rent, and escalations in the same system.
14 days of full access · No credit card required
- Auditable calculation trace
- Base year, gross-up, caps
- Import from AppFolio, CSV, or spreadsheets
Suite 340 · Northgate Center
Base year 2022 · 5% cumulative cap
- Pool actuals Operating expenses
- $412,800
- Less exclusions Capital · 4 lines
- −$28,400
- Gross-up 87% occupancy → 95% target
- +$14,120
- Admin fee 3.0%
- +$11,956
- Tenant share 12,400 / 148,000 RSF · 8.38%
- $34,142
- Less base year 2022 stop
- −$9,180
- Less estimates paid 12 monthly charges
- −$21,000
- Balance due
- $3,962
Sound familiar?
Commercial lease administration
deserves better than a workbook.
Reconciliation season takes weeks
One workbook per property, formulas nobody wants to touch, and a week of tracing why this year’s number moved before you can send a single letter.
One wrong gross-up, and you eat it
Miss a cap, apply the base year in the wrong order, or gross up to the wrong occupancy and you either under-recover or face a tenant audit you cannot answer.
Critical dates live in someone’s head
Option notice windows, CPI reset dates, insurance certificate expirations — tracked in a calendar reminder that leaves when the person who set it does.
Vespy models all of it on the lease itself — and shows its work.
Built for commercial
The workflows other SMB platforms leave to Excel.
Recovery, abstraction, and escalation are not add-ons here. They are the product.
CAM Reconciliation
Reconciliation season stops being a three-week spreadsheet exercise. Build a recovery pool, attach the leases, and Vespy runs every step in order: pool actuals, exclusions, gross-up of variable costs to target occupancy, administrative fee, tenant share, base-year deduction, cap, and estimates already billed.
- Gross-up variable costs to a target occupancy, with the occupancy basis shown
- Base year and expense stop deductions applied before caps
- Cumulative and non-cumulative caps against a base-year or prior-year reference
Lease Administration
Versioned lease abstracts, amendments that rewrite future billing, renewal and termination options, obligations, and a critical-date calendar.
Rent Escalations
Fixed-percent, fixed-amount, and CPI/index escalations with a floor, a cap, and a documented rounding rule. Future steps are written for you.
The recovery waterfall
Eight steps, in a fixed order, every time.
A spreadsheet lets you skip one. Vespy runs each step in sequence and retains every intermediate value, so a reconciliation can be re-derived years later — which is exactly what a tenant audit asks for.
- 01
Pool actuals
Operating expenses by recovery pool
- 02
Exclusions
Capital, tenant-specific, and negotiated carve-outs
- 03
Gross-up
Variable costs lifted to target occupancy
- 04
Admin fee
Applied on the grossed-up pool
- 05
Tenant share
Pro-rata area, fixed percent, or fixed amount
- 06
Base year
Base-year or expense-stop deduction
- 07
Cap
Against a base-year or prior-year reference
- 08
True-up
Estimates already billed, netted to a balance or credit
Why Vespy
Built for the firm managing 40 leases, not 4,000.
A real recovery engine
Not a CAM checkbox on a residential product. Gross-up, base years, caps, exclusions, and admin fees are modeled on the lease and computed in a fixed order.
Auditable by construction
Every reconciliation retains its inputs and intermediates. Prior traces are never rewritten, because a rewritten trace is a falsified audit record.
Priced for small firms
Public pricing, no per-unit minimum, and no annual commitment. Unit counts are meaningless when one lease spans four suites.
Commercial from the lease up
Suites and rentable square feet, not units and bedrooms. Rent roll, stacking, and rollover reports come out in the format owners and lenders expect.
Questions
Before you switch.
Stop reconciling in a spreadsheet.
Set up your first recovery pool, abstract a lease, and run a reconciliation — free.
14 days of full access · No credit card required