CAM reconciliation
CAM reconciliation software that shows its work.
Build a recovery pool, attach the leases, and run the full waterfall. Every intermediate is kept, so any reconciliation can be explained years later.
14-day free trial · No credit card
The waterfall runs in a fixed order
Order changes the answer. A cap applied before the base-year deduction bills a different number than one applied after, and a spreadsheet will do either. Vespy runs the same sequence every time and records each step.
- Pool actuals, less itemized exclusions
- Gross-up of variable costs to the target occupancy
- Administrative fee on the grossed-up pool
- Tenant share by area, fixed percent, or fixed amount
- Base year or expense stop, then the cap
- Estimates billed, netted to a balance due or a credit
Gross-up that matches the lease
Gross-up lets a tenant in a half-empty building pay what it would in a full one. Vespy lifts only the variable costs to the lease’s target occupancy and shows the occupancy basis on the line.
Caps and base years, stated explicitly
A base-year cap tests against the base-year amount. A prior-year cap tests against last year’s billable amount. Either way, the reduction is its own line on the statement.
Built for the tenant audit
When a tenant audits, the question is how you got the number. Approving a reconciliation freezes the tenant’s statement, and the CAM reconciliation audit report shows every input behind it.
CAM reconciliation questions
Can Vespy handle base year and expense stop leases in the same pool?
Yes. Base year and expense stop terms live on the lease, not the pool, so one recovery pool can serve leases with different base years, caps, and share bases. Each lease is reconciled against its own terms.
Does the gross-up apply to all operating expenses?
No. Gross-up applies only to the costs you mark as variable. Fixed costs such as insurance and property taxes do not change with occupancy, so they are left out of the uplift.
What happens if the tenant overpaid on estimates?
Vespy issues a credit. The reconciliation nets estimates already billed against the billable amount, and an overpayment becomes a credit memo rather than a negative charge.
Can I reconcile a partial year for a mid-term lease?
Yes. A lease that starts or ends mid-period is prorated to its days in the period instead of being billed for the full year.
Stop reconciling in a spreadsheet.
Set up a recovery pool, abstract a lease, and run a reconciliation on the free trial.
14-day free trial · No credit card